Gatehouse and vehicle access
Visitor and vehicle records, entry authorisation checks and driver guidance can be set around the client rules and systems available on site.
Exceptions are decided by the named client contact.Logistics and warehouses · scope based on your operation
Logistics and warehouse security
Gatehouse work, vehicle access, loading bays and night procedures need to follow the way the site actually operates. Before launch, we agree who may enter, what is recorded, which points are checked and who receives an exception report. We confirm the service scope after reviewing the location, shifts and team availability.
- Access and vehicles
- under the client rules
- Patrols
- along agreed checkpoints
- Exceptions
- recorded and handed to the client contact
The route through the site
Vehicle movement should be traceable from pre-advice to exit.
Security does not replace warehouse systems or dispatch decisions. It helps apply the agreed entrance procedure, record an exception and hand it to the person authorised to decide.- 01
Pre-advice and authorisation
The operation defines how an arrival is verified and who may approve an exception.
- 02
Gatehouse and records
The officer records the agreed data and directs the driver under the site instructions.
- 03
Loading bay and movement
Routes, waiting areas and access to zones follow the rules supplied by the client.
- 04
Exit and handover
A discrepancy is recorded and handed over; loading approval remains with the client operation.
Details for an initial proposal
What we need before setting up the service
You do not need a finished security plan. Concrete operating details let us prepare a scope for review.- 01Site type
warehouse, production, cross-dock or mixed operation
- 02Vehicle gates
number of entrances and approximate vehicle flow
- 03Shifts
operating hours, peaks, nights and weekends
- 04Entrance rules
pre-advice, visitors and responsible contacts
- 05Current issue
exceptions, losses or weak points in the procedure
Scope based on written instructions
Three points where rules need to meet daily operation.
Each duty is confirmed before launch. Anything the officer is expected to check or record needs to be clear, practical and linked to a client contact.Loading bays and dispatch
Where included in the written brief, the officer may check specified documents or seals and report discrepancies to the client contact.
Stock records and loading approval remain the responsibility of the client operation.Patrols and night procedures
The route, checkpoints, frequency and alarm procedure are agreed before launch. Work with technical systems requires access and site-specific training.
Night and weekend availability is confirmed against the brief.
Responsibilities
It should be clear not only what security does, but what remains with the operation.
Unclear boundaries create disputes precisely when records do not match. The decision and escalation route is therefore confirmed before the first shift.- Security
- follows the supplied rules, keeps the agreed record and reports a discrepancy
- Client operation
- approves entries, loading and exceptions and remains responsible for warehouse data
- Technology
- is used only within the handed-over scope, with access and training from the client or supplier
When losses keep recurring
One officer at the gate cannot identify the cause alone.
Roles, exits, loading bays, authorisations, exception approvals and available records need to be reviewed first. That review shows where guarding, technology or a process change can help.Logistics risks and loss preventionAn editorial guide to entrances, loading bays, night operation and responsibilities.Site security auditFor situations where the source of the problem and the right measure are not yet clear.Technology as a supporting layerCCTV, access systems and patrol tools with a clear response route.
Related information
Local availability, pricing and documents without searching.
FAQ
What to know before sending an enquiry
Answers about vehicle access, recurring losses, shifts and absence cover.01How is vehicle access aligned with dispatch?
We first agree the pre-advice process, authorisations, recorded data, contacts and the procedure for discrepancies. The officer performs only the checks included in the client’s written instructions.
02Can security help with recurring losses?
It can form part of the response, but it cannot identify the cause on its own. Responsibilities, exits, loading bays, records and available evidence should be reviewed first.
03Can night, weekend or public-holiday shifts be arranged?
Yes, subject to the confirmed scope and available capacity. We need the location, hours and required duties before confirming the proposal.
04How is absence cover handled?
Cover arrangements, contacts and briefing procedures are agreed before launch. Any response times and responsibilities must be stated in the contract or operating instructions.
What you can verify before launch
- Licence
- guarding property and people
- Insurance
- certificate available on request
- Shift procedure
- written scope, contacts and escalation
Non-binding enquiry
Send the warehouse or site details.
The address, operating hours, number of vehicle gates, approximate vehicle flow, required shifts and a short description of the current procedure or issue are enough to start.
- Logistics is preselected in the form
- scope and availability are confirmed only after reviewing the brief
- sensitive operating details can be discussed directly